Operations Manual

EU AI Act Compliance Management System™

Repository: RRVI™

Version: 1.0.2

1. Purpose

This manual explains how the Compliance Management System is operated after installation.

2. Daily Activities

Review:

• new AI systems;
• AI changes;
• incidents;
• technical documentation updates.

Update registers when required.

3. Weekly Activities

Verify:

• AI Inventory
• Incident Register
• Logging Register

Review unresolved issues.

4. Monthly Activities

Review:

• Risk Classification
• Human Oversight
• Data Governance

Update documentation where necessary.

5. Quarterly Activities

Perform an internal compliance review.

Verify:

• document completeness;
• evidence quality;
• register accuracy;
• traceability.

6. Annual Activities

Conduct:

• full internal audit;
• management review;
• document approval;
• declaration renewal.

7. Change Management

Whenever an AI system changes:

1. Update AI Inventory.
2. Review Risk Classification.
3. Review Technical Documentation.
4. Review Human Oversight.
5. Update Registers.
6. Update Evidence.
7. Renew Declaration if required.

8. Incident Management

Every incident shall:

• be recorded;
• be investigated;
• receive corrective actions;
• be closed formally.

9. Continuous Improvement

Review opportunities identified through:

• audits;
• inspections;
• incidents;
• regulatory updates;
• management reviews.

10. Records

Maintain:

• Registers
• Evidence
• Audit Reports
• Management Reviews
• Corrective Actions

Version

1.0.2

Prepared by

your compliance officer

your organization