Maintenance Guide

EU AI Act Compliance Management System™

Repository: RRVI™

Version: 1.0.2

1. Purpose

This guide defines how the EU AI Act Compliance Management System shall be maintained throughout its operational lifecycle.

2. Maintenance Objectives

Maintain:

• compliance;
• document accuracy;
• traceability;
• evidence;
• inspection readiness.

3. Routine Maintenance

Verify periodically:

• document versions;
• registers;
• evidence;
• declarations;
• repository integrity.

4. Regulatory Maintenance

Whenever Regulation (EU) 2024/1689 changes:

• review affected modules;
• update documentation;
• update evidence;
• publish a new release.

5. AI System Changes

Whenever an AI system is:

• introduced;
• modified;
• retired;

review:

• AI Inventory;
• Risk Classification;
• Technical Documentation;
• Human Oversight;
• Logging;
• Incident Reporting.

6. Repository Maintenance

Maintain:

• folder structure;
• naming conventions;
• GitHub Releases;
• CHANGELOG;
• DOI records.

7. Annual Maintenance

Perform:

• complete repository review;
• internal audit;
• management review;
• declaration renewal.

8. Corrective Maintenance

Whenever non-conformities are identified:

• document findings;
• implement corrective actions;
• verify effectiveness;
• update evidence.

9. Preventive Maintenance

Review:

• emerging AI technologies;
• regulatory updates;
• organizational changes;
• security recommendations.

Implement preventive improvements where appropriate.

10. Maintenance Records

Maintain:

• maintenance logs;
• audit reports;
• review records;
• corrective actions;
• release history.

Version

1.0.2

Prepared by

your compliance officer

your organization