Governance Library
Governance
EU AI Act Compliance Management System™
Repository: RRVI™
Version: 1.0.2
1. Purpose
This document defines the governance model of the EU AI Act Compliance Management System.
It establishes responsibilities, ownership, decision-making authority and document governance.
2. Governance Objectives
The governance framework ensures:
- regulatory compliance;
- document integrity;
- version control;
- traceability;
- continuous improvement;
- inspection readiness.
3. Governance Roles
The Compliance Management System shall include the following roles:
- Managing Director
- AI Governance Owner
- AI System Owner
- Compliance Officer
- Internal Auditor
- Repository Administrator
One person may perform multiple roles in small organizations.
4. Responsibilities
Managing Director
Responsible for:
- approving policies;
- approving declarations;
- allocating resources;
- ensuring compliance.
AI Governance Owner
Responsible for:
- coordinating the CMS;
- maintaining documentation;
- monitoring implementation;
- preparing inspections.
AI System Owner
Responsible for:
- maintaining AI documentation;
- reporting changes;
- updating registers.
Compliance Officer
Responsible for:
- monitoring legislation;
- performing compliance reviews;
- coordinating audits.
Internal Auditor
Responsible for:
- independent audits;
- audit reports;
- corrective action verification.
Repository Administrator
Responsible for:
- GitHub repository;
- version management;
- releases;
- DOI publication;
- document integrity.
5. Governance Meetings
Recommended frequency:
| Meeting | Frequency |
|---|---|
| Operational Review | Monthly |
| Compliance Review | Quarterly |
| Management Review | Annual |
6. Document Approval
Controlled documents shall be:
- prepared;
- reviewed;
- approved;
- published;
- versioned.
7. Change Management
Every significant change shall result in:
- document review;
- register update;
- evidence update;
- release update if required.
8. Continuous Improvement
The governance framework shall be reviewed:
- annually;
- after regulatory changes;
- after significant incidents;
- after internal audits.
9. Governance Principles
The repository follows:
- Compliance by Design
- Evidence by Design
- Traceability by Design
- Documentation by Design
- Inspection Readiness by Design
10. Approval
Prepared by
your compliance officer
your organization
Version
1.0.2
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